PREAMBLE

PROGRAM RATIONALE:

To recognize Joe MacDonald's contribution to the community, this league will provide for the development of football skills in youth 8 to 15 years of age.

STATEMENT OF GOALS:

ARTICLE 1: GENERAL

1.1. NAME:

Joe MacDonald Youth Football League (JMYFL)

1.2. AFFILIATION:

1.2.1 The JMYFL will be affiliated with the City of Greater Sudbury.

1.2.2 The JMYFL shall not have the name of any sponsors in it's name or logo in order to preserve the League's identity.

1.2.3 Use of the JMYFL name or logo is not permitted without Executive approval.

ARTICLE 2: OFFICERS OF THE LEAGUE

2.1 OFFICERS OF THE LEAGUE:

2.1.1

President
Vice-President
Secretary
Treasurer
Director of Football Development and Safety
Director of Player Registration
Directors at Large
Referee in Chief
League Convener
Director of Equipment
Game Day Co-ordinator
Director of Advertising and Communication
Director of Fund Raising Activities
Player Event Co-Ordinator

2.2. TERMS OF OFFICE:

2.2.1 Officers shall be elected to serve for the period of one year.

2.2.2 Election of officers shall take place at the Annual General Meeting (AGM).

2.2.3 In the event positions cannot be filled at the AGM a by-election will be held later to fill the positions.

2.2.4 If an officer leaves in midterm, said officer's position will be filled internally.

2.2.5 All Officers of the League must undergo a “Criminal Record Check” in accordance with the League’s discretion. Officers of the League will be required to adhere to the process following their election, which takes place at the Annual General Meeting. The League will bear the cost of the “Criminal Record Check” for League Executives, coaches, and volunteers.

2.2.6 At the AGM, during the election of officers, no more than one-third (1/3) of the existing positions in the League may be filled by new members. In the event that there are more than one-third positions vacant, the president may post pone the election of officers.

2.3. PRESIDENT:

2.3.1 To preside at Executive, League and Annual General Meetings and to present dates
and agendas for such meetings.

2.3.2 To act as the spokesperson for the League.

2.3.3 To have the authority to inquire into any matters pertaining to the affairs of the League and ask any representative to attend any meeting.

2.3.4 To exercise powers of the Executive in emergency situations.

2.3.5 To act as signing officer for the League.

2.4. VICE-PRESIDENT:

2. 4.1 To act as the second Chief Executive Officer.

2.4.2 To exercise the powers of the president in that person's absence.

2.4.3 To act as the liaison between League sponsors and the executive.

2.4.4 To act as signing officer for the League.

2.4.5 To work with the treasurer to develop a League budget.

2.5. SECRETARY:

2.5.1 For all Executive, League and Annual General Meetings:

a) make all necessary arrangements;
b) send out notices of meetings;
c) distribute agendas;
d) record and distribute minutes.

2.5.2 To receive notices of motion to members at least one week before the annual meeting.

2.5.3 To retain records of team and player registration

2.5.4 To keep a League record.

2.6. TREASURER:

2.6.1 To report all monies received by the League in a bank account for this sole purpose.

2.6.2 To disburse any debts of the League upon receipt of official voucher, invoice or receipt.

2.6.3 To present a financial statement of income and disbursements to the regular meetings of the Executive and the League.

2.6.4 To receive committee estimates of costs from the pre-season meetings and to pay these costs upon approval of the Executive.
2.6.5 To present an audited statement of League finances upon the request of the executive at a time determined by said body.

2.6.6 To present a statement of League finances at the AGM.

2.6.7 To act as a signing officer for the League.

2.6.8 To develop a League budget in conjunction with the vice-president.

2.7. DIRECTOR OF FOOTBALL DEVELOPMENT AND SAFETY:

2.7.1 To organize coaching clinics as deemed appropriate and to seek participants for such clinics.

2.7.2 To organize trainers clinics as deemed appropriate.

2.7.3 To assist League coaches as a resource person.

2.7.4 To develop player safety standards and guidelines.

2.7.5 To organize annual pre-season skills camps.

2.7.6 To develop League coaching manuals.

2.7.7 To recruit coaches.

2.7.8 To act as the liaison between coaches and Executives with regards
to administrative matters.

2.8. DIRECTOR OF PLAYER REGISTRATION:

2.8.1 To develop guidelines for and organize the registration of players.

2.9. DIRECTORS AT LARGE:

2.9.1 There is no set number of Directors at Large. That number will be determined by the number of nominees who successfully receive a majority vote at the AGM.

2.9.2 To attend League meetings.

2.9.3 To be available to assume other Executive positions.

2.9.4 To assist League operations as requested.

2.10. REFEREE-IN-CHIEF:

2.10.1 To facilitate the liaison between the League and the referees.

2.10.2 To help develop playing rules.

2.10.3 To serve on the discipline committee.

2.10.4 To help with a pre-season coaching clinic if required.

2.11. LEAGUE CONVENER:

2.11.1 To create and distribute the playing schedules.

2.11.2 To keep a record of standings and statistics.

2.11.3 To help in interpreting the rules and regulations.

2.11.4 To arrange and book fields for practice and games.

2.12. DIRECTOR OF EQUIPMENT:

2.12.1 To be responsible for ordering equipment.

2.12.2 To be responsible for the storage of equipment.

2.12.3 To be in charge of equipment replacement and re-certification program.

2.12.4 To be responsible for the distribution and collection of equipment.

2.12.5 To make equipment recommendations.

2.13. GAME DAY CO-ORDINATOR:

2.13.1 To be responsible for running day to day games.

2.13.2 To recruit people to be timers, scorers and stick people, etc.

2.14. DIRECTOR OF ADVERTISING AND COMMUNICATIONS:

2.14.1 To develop and implement an advertising campaign for the player registration,
banquet, Executive and coaching positions in the JMYFL organization.

2.14.2 To act as a contact during the season with the local media for the distribution of
League scores and highlights.

2.14.3 To notify the community of events related to JMYFL as seen fit and approved by
the Executive through radio, TV, mail outs or print media.

2.15. DIRECTOR OF FUND RAISING ACTIVITIES:

2.15.1 To implement fund raising activities for the JMYFL organization.

2.16. PLAYER EVENT CO-ORDINATOR:

2.16.1 To be responsible for player recognition in the form of awards, banquets,
pictures and BBQ.

2.16.2 To organize and administer recognition program for players.

ARTICLE 3: LEAGUE EXECUTIVE

3.1. COMPOSITION OF EXECUTIVE:

3.1.1 The Executive shall consist of the President, Vice-President, Secretary, Treasurer, Director of Football Development and Safety, Director of Player Registration, Directors At Large, Referee-in-Chief, League Convener, Director of Equipment,
Game Day Co-Ordinator, Director of Advertising and Communication, Director
of Fund Raising Activities and Player Event Co-Ordinator.

3.2. EXECUTIVE RESPONSIBILITIES:

3.2.1 To have charge of the business of the League and the supervision of all committees.

3.2.2 To administer the policies laid down by the resolution passed at the annual and regular meetings of the League.

3.2.3 To rule on situations not specifically covered by the Constitution.
3.2.4 To approve all purchases and payments on behalf of the League.

3.2.5 To a maximum of two persons or up to 25% of the Executive, (whichever is less),
members of the Executive can act as a coach or team representative in the League.

3.2.6 To request an audited statement of League finances when deemed appropriate.

3.2.7 To manage the distribution and collection of all “Criminal Records Checks” for League Executives, Coaches, and other volunteers as deemed necessary, as outlined in the JMYFL Policy “Criminal Records Checks - League Executives, Coaches and Volunteers”. In addition, the League Executive will determine which persons will be accorded the privilege of participating in League activities on an annual basis, and will be responsible for communicating these decisions to those persons.

ARTICLE 4: MEETINGS, VOTING AND AMENDMENTS

4.1. MEETINGS:

4.1.1 Roberts Rules of Order shall be followed.

4.1.2 An Executive Meeting will involve only the executive as defined in Article 3 (1.1).

4.1.3 A League Meeting involving the executive, coaches and volunteers shall take place twice annually; once before the season commences and once upon completion of the season.

4.1.4 The Annual General Meeting shall involve all members of the executive, League and the general public.

4.2. VOTING:

4.2.1 A straight majority shall pass or defeat any motion.

4.2.2 No proxy votes shall be allowed.

4.2.3 Only Executive members will have full voting privileges.

4.2.4 The President shall vote only in the event of a tie, in a secret ballot or in Executive elections.

4.2.5 All nominations and motions must be made through an Executive member.

4.3. QUORUM:

4.3.1 Executive, League and Annual General meeting - 50% plus one member.

4.4. ORDER OF BUSINESS:

4.4.1 The agenda for Executive meetings shall proceed as follows:

- review minutes
- business arising from minutes
- reading of communications
- bills and accounts
- notices of motion
- report of committees
- unfinished business
- new business
- adjournment

4.4.2 The agenda for the Annual General Meeting shall proceed as follows:

- role call of Executive members
- President's report
- adoption of AGM minutes at the next Executive meeting
- Executive reports
- new business
- constitutional amendments
- nomination and election of officers
- adjournment

4.5. AMENDMENTS:

4.5.1 All motions to amend the Constitution shall be submitted through the Executive.

4.5.2 Motions which are received in time for distribution to members will require a two- thirds majority vote of members present.

4.6. CHANGES TO PLAYING REGULATIONS:

4.6.1 Changes to playing regulations for the following season shall be presented at the League meeting at the conclusion of the playing season.

4.6.2 Copies of changes will be distributed to Executive members.

4.6.3 Changes to playing regulations shall be voted on at Executive meetings only.

ARTICLE 5: FINANCING

5.1. LEAGUE FEES:

5.1.1 League fees will be determined annually by the Executive.

5.2. YEAR END REPORT:

5.2.1 The Treasurer shall submit a financial statement of costs including League debits and credits to the AGM or to the first League meeting of the following year.

5.3. SIGNING OFFICERS:

5.3.1 All disbursements shall be made over the signatures of the following persons:

a) President
b) Vice-President
c) Treasurer

5.3.2 All disbursements over $100 must have approval of the League Executive.

5.3.3 The President and Treasurer are authorized to make disbursements of less than $100 to a total of $500 per season.

.4. DISSOLUTION CLAUSE:

5.4.1 If the JMYFL is dissolved, all assets will be distributed to the Kinsmen Club of Sudbury in accordance with Section 4.3.2 of the Lottery Licensing Policy Manual.

ARTICLE 6: PLAYER ELIGIBILITY

6.1. ELIGIBILITY:

6.1.0 Mini Mac players must be no younger than 8 years old and in the 9 to 10 year old range and skill level in the season for which they are registering.

6.1.1 Tyke players must at least 11 years old and no older than 12 years of age as of
November 5th in the season for which they are registering.

6.1.2 Bantam players must be at least 13 years old and no older than 15 years of age
as of November 5th in the season for which they are registering.

6.1.3 The above age restrictions are meant to serve as a guideline only, and Executive members of the League reserve the right to move players up or down between divisions.

6.1.4 There shall be no weight restrictions.

6.2. ELIGIBILITY FOR PLAYOFFS:

6.2.1 A player must register prior to the second last regular season game in order to be eligible for the playoffs.

6.2.2 Players must meet regular season eligibility requirements.

ARTICLE 7: PROTESTS

7.1. DUTIES:

7.1.1 A committee shall be struck to:

a) rule on the question of unsportsmanlike conduct on the part of players and coaches;

b) administer penalties as they deem advisable;

c) rule on questions relating to the constitution's playing regulations;

d) rule on ejections of players and coaches.
7.2. PROTEST COMMITTEE:

7.2.1 The protest committee shall consist of the President, Vice-President, the Director of Football Development and Safety, Referee-in-Chief and the League Convener or their designates.

7.3. PROCEDURE:

7.3.1 A protest must be registered, in writing to the President, within 48 hours of the game in question.

7.3.2 Once notified of the protest, the President shall immediately call a meeting of the protest committee.

7.3.3 The protest committee will review the protest and make a ruling within 48 hours.

ARTICLE 8: SCHEDULING

8.1. SCHEDULING REQUIREMENTS:

8.1.1 A schedule of games shall be drafted at a pre-season meeting of the League.

8.2. CHANGES TO SCHEDULE:

8.2.1 Changes to the schedule shall be voted on by the League Executive.

ARTICLE 9: COACHES

9.1. QUALIFICATIONS:

9.1.1 All coaches shall read, understand, and accept the Constitution.

9.1.2 All coaches must be approved by the League Executive.

9.1.3 All head coaches must attend a pre-season coaching clinic to be organized by the Director of Football Development and Safety.

9.1.4 All coaches, and other volunteers as directed by the League Executive, must undergo a “Criminal Record Check” in accordance with the League’s discretion. League will bear the cost of the “Criminal Record Check” for League Executives, coaches, and volunteers.

9.1.5 All coaches shall uphold the statement of goals and the philosophy of the JMYFL.

ARTICLE 10: PLAYING REGULATIONS

10.1. NUMBER OF TEAMS AND NAMES:

10.1.1 The number of teams and their names will be determined at an annual pre-season meeting of the league executive.

10.2. NUMBER OF PLAYERS:

10.2.1 The number of players per team shall be determined annually at a pre-season meeting of the League Executive.

10.2.2 All players shall be given an equal opportunity to participate in games.

10.3. RULEBOOK:

10.3.1 Canadian Amateur Football Association (CAFA) rules shall be followed in addition to the JMYFL rule book.

10.4. OFFICIALS:

10.4.1 The Tyke Division shall use at least two on-field officials.

10.4.2 The Bantam Division shall use at least four on-field officials.

Last updated 2011 03 03 after 2011 AGM amendments.